Charter Bus Prices in Cary
Need Cary charter bus pricing? You've come to the right place! Coach Bus Cary is a leading provider of party buses, minibuses, and charter buses in Cary and the entire Raleigh-Durham area—including Apex, Morrisville, Holly Springs, and Wake County. We provide you with instant online quotes in under 30-seconds using our easy-to-use online tool, or you can call our team for personalized assistance and live help from our professional reservations team. Once you get your quote, you can easily book online—it’s quick, simple, and there are no hidden fees. Our company has years of experience handling every type of event and trip, so you’ll always get exactly the vehicle you need at a price you’ll love. Call us anytime at 984-360-6820 to get started!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Cary?
The cost of renting a charter bus in Cary typically ranges from $1,600 to $5,000+ for multi-day trips, with exact pricing depending on factors like vehicle size, trip duration, mileage, and time of year. You may also see rates charged hourly ($175–$375 per hour), daily ($2,200–$3,100 per day), or per mile ($5.50–$8.50 per mile) depending on your itinerary. Minibuses generally cost slightly less than full-size coaches but are still subject to the same pricing variables.
To get an accurate quote for your specific trip, use our online tool or call our reservations team at 984-360-6820 with details about your itinerary, group size, and any special requirements. We’ll give you an instant, all-inclusive price and help you find the perfect vehicle for your needs.
What Factors Influence Charter Bus Prices in Cary?
Several key factors influence the cost of your charter bus rental in Cary:
- Trip Duration & Mileage: Longer trips cost more. Local Cary-area rentals may be billed hourly, while out-of-town trips (e.g., to Charlotte, Atlanta, or Washington DC) are priced by the mile or as a flat multi-day package.
- Number of Days: Multi-day itineraries (common for band trips, athletic tournaments, or corporate retreats) increase the total price but often reduce the average cost per day.
- Group Size & Vehicle Type: Larger buses (like 56-passenger motorcoaches) cost more than smaller minibuses (18–25 seats), but the per-person rate may be lower if you fill every seat. Upgrading to a party bus or executive coach with premium amenities will also raise the price.
- Time of Year: Peak demand months in North Carolina are April–June (school field trips, graduations), September–October (fall weddings, college shuttles), and major event weekends like Dreamville Festival or NC State football games. You’ll pay less if you travel during the off-season.
- Pickup Location: There are plenty of buses available in Cary, so you won’t pay extra for staging unless vehicles need to come from another city.
- Special Requests: Custom branding, ADA-accessible vehicles, or onboard restrooms may affect the final quote.
When you call Coach Bus Cary, we’ll ask about your headcount, pickup/drop-off addresses, and schedule to generate an exact price before you commit. Once you book, your rate is locked in—no hidden fees.
Sample Trip Pricing Examples
To give you a clearer idea of what to expect, here are several real-world examples of recent charter bus rentals in and around Cary. These sample itineraries include a variety of trip types—from local transfers to multi-day out-of-state excursions—and show how different variables affect the final price. If you don’t see a scenario that matches your plans, just call our team at 984-360-6820 and we’ll be happy to provide a custom quote tailored to your exact needs.
Example #1
A tech company based in Cary hired a 25-passenger minibus to run a daily employee shuttle to their satellite office in downtown Raleigh. The bus made two round trips per day (morning and evening) over a distance of 15 miles each way. The contract was billed as a multi-day package for continuous service. Final cost: $2,400 per day.
Example #2
A bride and groom booked a 20-passenger minibus to transport guests between a hotel block in Apex and their outdoor wedding venue at The Oaks at Salem. The shuttle ran back-and-forth trips over a 10-mile loop for six hours. Because this was a short, local rental, it was charged at an hourly rate. Total price: $2,050 for a 6-hour minimum.
Example #3
An elementary school in Wake County organized a field trip to the Smithsonian museums in Washington, D.C. They rented a 56-passenger charter bus with reclining seats, Wi-Fi, and a restroom. The itinerary included two days of travel with an overnight stay. The distance from Cary to D.C. is approximately 270 miles each way. This trip was billed per mile plus an additional day rate. Grand total: $5,800 for a two-day trip.
Example #4
A university in the Research Triangle booked a 56-seat motorcoach for their basketball team’s away game schedule. One typical trip involved traveling from campus to UNC Charlotte (150 miles) with equipment storage required. The team needed the bus to remain with them overnight. Pricing was calculated based on mileage and length of the trip. Cost breakdown: $4,250 including overnight lodging fee.
Example #5
A local church group planned a weekend retreat to Asheville, NC, and rented a 25-passenger minibus for the occasion. The round-trip distance was 250 miles, and the bus stayed with the group for three days to provide local transportation around Asheville. This extended reservation qualified for a discounted daily rate. Total expense: $7,800 for three days.
Example #6
An event organizer contracted multiple 56-passenger charter buses to run continuous shuttles between remote parking lots and Dorothea Dix Park during the Dreamville Festival in Raleigh. Each bus operated on a fixed loop for 12 hours per day over the course of the two-day festival. Due to the high demand and peak timing, these rentals were billed at a premium daily rate. Example figure: $3,100 per day per bus.
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